Technology advisory & collaboration
Smarter meeting room investment through independent AV advisory
Think Tech helped a multinational company align its meeting room investment with business needs and corporate standards, identifying a revised proposal priced 45% below the original quotation
Assessment completed
Both quotation options were compared with the original global partner’s five-room proposal, with taxes and commercial terms aligned. The separate townhall quotation is excluded. The reductions are alternative comparisons and are not cumulative. Investment approval and implementation remain pending.
The company had moved from Zoom to Microsoft Teams, but its five meeting rooms remained tied to Zoom. Limited integration prevented employees from accessing the full Teams meeting experience.
A proposal from the company's global AV partner exceeded budget expectations and raised questions about whether the equipment reflected local needs. The business paused the project and asked Think Tech for an independent technical and commercial review.
Business requiements
Native Microsoft Teams Rooms
BYOD (bring your own device) flexibility for other meeting platforms
Compliance with corporate AV standards
Clear distinction between essential and optional investment
Native Microsoft Teams Rooms
BYOD (bring your own device) flexibility for other meeting platforms
Compliance with corporate AV standards
Clear distinction between essential and optional investment
ThinkTech assessed each room’s use cases, stakeholder requirements, dimensions and existing equipment. These findings informed an independent review of the proposed equipment list against business needs and corporate standards.
Functionality matched to use
The original proposal included capabilities the business did not require. We separated essential features from optional enhancements.
Equipment matched to room size
Some equipment was oversized for smaller spaces. The revised design reflected each room's dimensions and intended use.
Existing investment preserved
Suitable displays, stands, and microphones could be reused, reducing the need to purchase replacement equipment.
01. Like-for-like local sourcing
The original equipment list and professional services, priced through local supply channels.
02. Revised room solution
Necessary functionality, appropriately sized equipment, and reuse of suitable existing assets.
Both options covered the original five rooms, with taxes and commercial terms aligned against the global partner's quotation.
AN ADDITIONAL BUSINESS NEED IDENTIFIED
Bringing townhalls into the collaboration plan
The assessment identified a townhall space omitted from the original design. Stakeholders confirmed the need for professional audio and video capabilities for both in-person and remote participants. ThinkTech provided a separate quotation aligned with corporate standards.
Established room use cases, stakeholder requirements and physical dimensions, while identifying existing equipment suitable for reuse.
Evaluated the proposed equipment against room needs and corporate standards, then obtained comparable local equipment and services pricing.
Presented the assessment and quotations so the business could weigh mandatory functionality, optional features, and cost.
DISCUSS A SIMILAR CHALLENGE
Make your next meeting room investment count.
Speak with our experts about aligning room design, technology choices and project costs with your business needs.